DDHA8450 WU Tools for Project Management Essay
DDHA8450 WU Tools for Project Management Essay
Description
Tools for Project Management in Health Services Organizations
Consider the following scenario:
You are the health care administrator for a physician practice with five primary care physicians. Your practice has an existing electronic health record (EHR) system, which has been in place for three years. The EHR system has some existing functionalities to support the reporting of quality measures to Medicare to comply with public reporting requirements. However, there are some new requirements that require your practice to upgrade the EHR system’s software. To meet Medicare deadlines, this project will need to be completed within the next 12 months within a budget of $20,000.
For this Assignment, reflect on the scenario presented. Think about what considerations a health care administrator should keep in mind to track the resources needed for this project. Reflect on what types of tools explored this week will best support the health care administrator for the project detailed in the scenario.
The Assignment (4–5 pages, not including the Gantt Chart, Activity Cost Estimates, and Work Breakdown Structure templates):
- Prepare a Gantt chart (including time and activities). DDHA8450 WU Tools for Project Management Essay
- Prepare a budget (including dollar amounts).
- Explain how you as a current or future health care administrator might use the Gantt chart and budget that you created to assess the project in the scenario presented. Be specific and provide examples.
- Complete the Work Breakdown Structure template. Explain how you would break down the activities and why.
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Activity Cost Estimates Template
This Activity Cost Estimates Template is free for you to copy and use on your project
and within your organization. We hope that you find this template useful and
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Activity Cost Estimates
Activity Cost Estimates are a valuable project management tool for determining the costs for a project. Much like how a project’s work is broken down into activities and work packages, the activity cost estimate breaks the project’s costs down to the activity level in order to improve the reliability and accuracy of the estimate.
The activity cost estimate considers each project activity and the costs associated with completing the activity. These costs include direct costs for project resources, indirect costs which may be passed on to the project, and the amount held in contingency reserve for the activity. A given activity may have many resources allocated to it which all must be accounted for as part of the estimate for that activity.
One characteristic of the activity cost estimate is documenting how the estimate was determined. This is usually done by either analogous or parametric estimating. Analogous estimating is done using similar past projects or activities to estimate cost. Parametric estimating is done by determining and using a unit cost calculated over a duration or quantity of units. Parametric estimating is usually more accurate and should result in a higher confidence level. DDHA8450 WU Tools for Project Management Essay
Another characteristic of the activity cost estimate is that it often uses a range for the activity’s cost estimate as well as a confidence level. At different stages of project planning some activities may be more well-defined which may result in a much higher confidence level than that of an activity with more unknowns. It is important to note that like most project management documentation, the activity cost estimate should continue to be revised and improved throughout the project’s lifecycle.
In general, the more information and detail that is available for an activity, the more accurate the activity cost estimate will be. Once activity cost estimates are completed for all of a project’s activities, these can then be used to develop the overall project cost estimate.
Standard Activity Cost Estimates Template:
| Activity Cost Estimates | ||||||||||
| Project: | Date: | |||||||||
| WBS No. | Resource | Direct Costs | Indirect Costs | Reserve | Estimate | Method | Assumptions/ Constraints | Additional Information | Range | Confidence Level |
| This should be the WBS number from the Work Breakdown Structure | Type of resource (labor, material, equipment, service, etc.) | Costs directly related to project work (staff salaries, supplies, training, etc.) | Costs not directly attributable to the project (utilities, rent, security, etc.) DDHA8450 WU Tools for Project Management Essay | Amount of funding held in reserves for contingencies | Estimated cost | Method used such as parametric, analogous, etc. | Any assumptions used in developing the estimate such as labor cost per hour | Information on cost of quality, interest rate, or other | Range of estimate | The degree of confidence in the estimate based on available information |
Example with Sample Data:
| Activity Cost Estimates | ||||||||||
| Project: Flex Pay Database | Date: 03/01/20xx | |||||||||
| WBS No. | Resource | Direct Costs | Indirect Costs | Reserve | Estimate | Method | Assumptions/ Constraints | Additional Information | Range | Confidence Level |
| 3.1.1 | Jr. Programmer for 40 hours | 40 hrs @ $20.75 = $1,030 | $0 | $20.75 | $1,050.75 | Parametric | Must obtain functional manager approval to assign Jr. Programmer | N/A | $1020 – $1075 | 8
|
| 3.1.1 | Network Specialist for 10 hours | 10 hrs @ $26.90 = $269 | $0 | $53.80 | $322.80 | Parametric | Must obtain functional manager approval to assign Network Specialist | N/A | $300 – $350 | 7 |
| 3.1.1 | Lease Network Test Equipment | 12 hrs @ $42 = $504 | $0 | $504 | Parametric | Assume test equipment will be available | Lease from Test Supply Corp. DDHA8450 WU Tools for Project Management Essay | $500 – $510 | 9 | |
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